Job Description

Key Responsibilities

• Execute consistent, professional follow-up with warm and hot leads to keep opportunities active
• Support the President & Client Success Manager with administrative tasks including scheduling candidate and client calls, calendar management, and document/call prep
• Maintain and update the CRM (e.g., Bullhorn, HubSpot) with accurate records of candidate/client interactions and lead status
• Prepare and support sales collateral, presentations, and proposal documents
• Track communication and engagement metrics for lead activity and follow-up effectiveness
• Assist with outreach to prospective or existing clients for executive search or staffing services
• Assist with LinkedIn outreach and messaging / responses

What Success Looks Like

• No warm lead goes cold due to lack of follow-up
• Consistent connections with past leads, contacts, and accounts
• Persistent follow up on current and past due tasks
• Ability for rest of the team to focus on strategic growth and Account Developing specific companies, while this role drives day-to-day execution and more administrative tasks.
• Increased conversion of both executive and staffing search opportunities through improved responsiveness and coordination

Requirements:

• 1–2 years of experience in an administrative, sales support, recruiting coordination, or client service role.
• Responsiveness and a sense of urgency are key to this position.
• Being curious.
• Strong communication skills, both written and verbal.
• Proficient with CRM tools such as Bullhorn, HubSpot, or similar platforms.
• Detail-oriented with excellent organizational and time management abilities.
• Comfortable using LinkedIn and other platforms for outreach and engagement.
• Self-starter who thrives in a collaborative, fast-paced environment.

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